CAA Product Help

(HELP ?) Circles provide narratives on Training, Explanations, and Hints. These can be related to the overall screen, or to specific items on the screen.

You found the (HELP ?) Circle narrative for “Using Uncheck All & Check All with Distribution Lists” by clicking the (COMPREHENSIVE HELP ?) Circle on the “SEND EMAIL TO PRAYER PARTNERS” Screen in PrayerLink or any of the other screens related to “Emailing” that have this (COMPREHENSIVE HELP ?) Circle.

Before proceeding, please be sure you have previously clicked the (HELP ?) Circle that leads to the narrative on ”Overview and Basics: Using the Email Function”. Being familiar with the general information about the “SEND EMAIL TO PRAYER PARTNERS” Screen may be helpful to you.

The following information relates specifically to using the [UNCHECK ALL] Button and [CHECK ALL] Button to manipulate the Checkboxes in the “WHO GETS THIS EMAIL?” Window.

Using “Uncheck All” and “Check All” with Distribution Lists

When you arrive at this screen, all contact records with a valid Email Address in your Prayer Partner database will be shown in the “WHO GETS THIS EMAIL?” Window. Contacts that do not have an Email Address will not be shown.

By default, all the names in the “WHO GETS THIS EMAIL?” Window will be checked. That means the system will be ready to send your message to all contact records shown in that window.

However, you can select who specifically should receive the message. You can do that in these three ways:

1. In the “WHO GETS THIS EMAIL?” Window, use the Checkboxes and check the names of those to receive it, or uncheck the names of those who should not receive it.

2. Use the [UNCHECK ALL] Button to assist you. The button is found just under the “WHO GETS THIS EMAIL?” Window. When you click that button, the system will uncheck all the contact names displayed in that window. Then you check just the ones you want.

3. The [CHECK ALL] Button will turn on the Checkboxes of all the contact names displayed in that window. Then you uncheck just the ones you do not want.

** Note: You can toggle back and forth between all checked or all unchecked, to assist you in whichever approach is the quickest to finalize your distribution list.

“CAA Product Help” from CAA Ministries at Support@CAAsoftware.com or 404-551-4230